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January 8, 2013 Board Meeting Minutes

posted Jan 3, 2015, 10:40 PM by Patrick M Walters   [ updated Jan 3, 2015, 10:40 PM ]
Ajo Historical Society
Board Meeting Minutes
January 8, 2013

The meeting was called to order at 6:01 p.m.

ROLL CALL: Present: Dee & Bob Hightower, Andy Kearney, Mike Mason, Louie & Paulette Walters. Absent: Jose’ Castillo, Tom Reese, and Lito Castillo.

Secretary: Paulette Walters read the minutes; minutes were approved as read.

Treasurer’s Report: Dee Hightower’s report attached; approved subject to audit.

Correspondence: A letter and pictures received from Peggy Cole and Elgard & Gerd Luczak (Menden, Germany); pictures were received from Jacqueline Mead. Cards were sent to Stan Skousen and Jose’ Castillo.

Officer Reports:
President/Curator Louie Walters welcomed new board members. Museum open 79 days from 10/13, 10/19/12 – 1/6/13, six more days than last season; 578 visitors (657 last season). Museum open daily noon to 4 p.m. depending upon volunteers being available.

Volunteer Guides days as of 1/6/13:
Jose’ Castillo - 52
Andy Kearney - 32
Mike Mason - 15
Tom Reese - 7
Bill Rigdon - 4
Louie Walters - 77.

The road to museum was graded 12/11/12.

VicePresident: Mike Mason - no report.

Committee Reports:
  1. Fund raising - none.
  2. Building committee - no leaks in roof. Richard Koloen donated and replaced flag rope. Discussion re heat; no action. No outside cleanup yet. About 100 roof tiles on property.
  3. Newspaper articles - Christmas ad thanked volunteers and board.
  4. Library funds - $121 on hand. A 1965 yearbook was donated by Peggy Cole from Meade Cole. School yearbooks about 2/3 on hand; missing some 1960s, 1970s & most 1980s. Over 2000 obituaries, 138 birth certificates, 781 death certificates, & 256 pictures connected to deceased.
Old Business: Dues for 2013 are now due.

New Business: Dee made a motion that any emergency meeting will be done by phone with a week’s notice;
seconded by Bob; motion passed.

Annual General Meeting: Tuesday, March 12, 2013 at 6:00 p.m. at the Museum. Next Board Meeting: follows the General Meeting 3/12/13.

Announcements: President Louie announced a panel including himself & Jose’Castillo will present a discussion “Before, during, & after the strike” at the Ajo Library. Jose’ will be a play this weekend.

Dee made a motion to adjourn; adjourned at 6:32 p.m.

Respectfully submitted,
Paulette Walters, Secretary