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June 3, 2014 Board Meeting Minutes

posted Jan 20, 2015, 7:46 PM by Patrick M Walters   [ updated Jan 20, 2015, 7:55 PM ]

The meeting was called to order at 6:02 p.m.

ROLL CALL: Present - Dee & Bob Hightower, Jose’ Castillo, Lito Castillo, & Louie Walters. Absent - Mike Mason, Andy Kearney, Paulette Walters, & Tom Reese.

Secretary: President Louie read the minutes of the board meeting held on 3/14/14; minutes were approved as read.

Treasurer’s Report: Dee Hightower’s report below & accepted subject to audit.

    Previous Balance:    $19,359.58 (includes $2,404.19 roofing fund)

    Receipts:

        Donations                                $1,209.33

        Donation                                    100.00

        Dues                                        150.00

        Cash                                         24.14

            Total Receipts                       $1,483.47

    Expenditures:

        Ajo Improvement (March thru May)         $  179.29

        Table Top Telephone (April thru June)       143.49

        Corporation Commission                       10.00         

        ISDA leaflets                               106.10

        Family Dollar (tissues, mouse poison)         4.24

        IGA (paper towels/battery/septic)            19.90

            Total Expenditures                   $  459.92

    Current Balance: $20,416.95 (includes $2,404.19 roofing fund)

Correspondence:  letter from Rose Cameron re positive comments about the museum; letter from Arizona State Archives re workshop.

Officer Reports:

President/Curator Louie Walters: President Louie reported the Ajo Museum was open 222 days from 10/18/13 – 6/1/14; plan to cover exhibits this month. Tentative clean up date is Saturday, October 11, 2014 & re-open October 18.

Volunteer Guides days as of 6/1/13:

  • Diego Bates 16
  • Jose’ Castillo 121
  • Andy Kearney 46
  • Mike Mason 1
  • Jane Leitzman 1
  • Pete Leitzman 16
  • Jim Mitchell 13
  • Tom Reese 16
  • Bill Rigdon 2
  • Louie Walters - 214

1969 visitors this season. Slowest season of last seven: 2197 – 2013; 2446 – 2012; 2304 – 2011; 2911 – 2010; 3180 – 2009; 3011 – 2008. $1.60 donation per visitor this season. Donations from visitors $3,151, excluding dues and special gifts.

Vice-President Mike Mason – none.

Committee Reports:

  1. Fund Raising – leaflets purchased 1,000 (has map & website listed).
  2. Building committee – Jose reported he anticipated two estimates would be given for repairing the roof and tile. A special meeting will need to be called after bids are submitted.
  3. Publicity – two news articles; Ajo Historical Society has a page on Facebook. Ajomuseum.org is accessible on the internet.
  4. Library – nearly 2700 obituaries & 80% of all Ajo High School yearbooks.
  5. Security – Dee reported that security costs were increased by $1.50 a month.

Old Business: none.

New Business:

  1. The annual audit was approved.
  2. Myreel Lewis’ application for new membership was voted on; Dee moved to accept the application; Jose seconded it; motion passed unanimously.

Next Board Meeting:  Tuesday, November 11, 2014, at 6:00 p.m..

Announcements:  remember clean up on Saturday, October 11, 2014. Meeting adjourned at 6:35 p.m.

Respectfully submitted,

Paulette Walters, Secretary


Audit Meeting Minutes

June 3, 2014

The meeting for the audit called to order at 5:32 p.m. Roll call:  Jose’ Castillo, Lito Castillo, Dee & Bob Hightower, & Louie Walters.  

Lito moved to accept the annual audit; seconded by Jose; motion passed. Meeting adjourned at 6:00 p.m.