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March 11, 2014 Board Meeting Minutes

posted Jan 20, 2015, 7:36 PM by Patrick M Walters   [ updated Jan 20, 2015, 7:55 PM ]

The meeting was called to order at 6:17 p.m.

ROLL CALL: Present - Jose’ Castillo, Dee & Bob Hightower, Mike Mason, Tom Reese, and Louie & Paulette Walters. Absent - Lito Castillo and Andy Kearney.

Secretary: Paulette Walters read the minutes of the board meeting held on 1/14/14; minutes were approved as read.

Treasurer’s Report: Dee Hightower’s report read at the general meeting. Dues are due.

Correspondence:  read at the general meeting.

Officer Reports:

    President/Curator Louie Walters: President Louie reported the Ajo Museum was open 140 days from 10/18/13 – 3/9/14; 1405 visitors as of 3/11/14. Slowest season of last six: 1594 -2013; 1738 – 2012; 1578 – 2011; 1993 – 2010; 2200 – 2009; 2322 – 2008. $1.59 per visitor this season (up since Jan.). $3000 anticipated donation income; $2200 so far, excluding dues & special gifts. June 1st suggested as closing date.

  • Volunteer Guides days as of 3/9/14
    • Diego Bates 2
    • Jose’ Castillo 79
    • Andy Kearney 40
    • Mike Mason 1
    • Jane Leitzman 1
    • Pete Leitzman 16
    • Jim Mitchell 12
    • Tom Reese 13
    • Louie Walters 134
    George Costuck interested.

    Vice-President Mike Mason - no report. 

Committee Reports:

  1. Fund Raising – by consensus, 1000 brochures will be purchased.
  2. Publicity – two news articles have been in the paper.
  3. Building committee – 0.4” rain, no leaks on roof. Freeport McMoRan graded road.
  4. Library – over 2500 obituaries; have 80% of all Ajo High School yearbooks.
  5. Donated items: various booklets & VHS videos from estate of Jim McKay; 200 walking sticks from Roger Hearst of Montana; Ajo HS yearbooks from C. McGrady.
  6. Dr. Sokol’s steam hoist – letter sent.

Old Business: Roof & tile repair – Jose made motion to obtain 2 bids from licensed contractors for roof repair; seconded by Tom; discussion; motion passed. Louie, Jose, & Mike will head up the roof & tile repair committee and report at the next meeting.

New Business:

  1. More volunteers are needed.
  2. Tom moved that by acclamation all the officers be retained for 2015-2016; seconded by Jose; motion passed. Officers re-elected unanimously.
  3. No new membership applications.

Next Meeting:  Annual Audit on Tuesday, June 3, 2014, at the Museum at 5:00 p.m.

Next Board Meeting:  Tuesday, June 3, 2014, at the Museum following the Annual Audit.

Announcements:  none.

Meeting adjourned at 7:01 p.m.

Respectfully submitted,

Paulette Walters, Secretary