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November 13, 2012 Board Meeting Minutes

posted Jan 3, 2015, 10:35 PM by Patrick M Walters   [ updated Jan 3, 2015, 10:35 PM ]
Ajo Historical Society
Board Meeting Minutes
November 13, 2012

The meeting was called to order at 6:06 p.m.

ROLL CALL: Present - Jose’ Castillo, Dee & Bob Hightower, Tom Reese, Louie & Paulette Walters. Absent: Andy Kearney, Mike Mason, and Anna Parrish.

Secretary: Paulette Walters read the minutes; minutes were approved as read.

Treasurer’s Report: Dee Hightower’s report attached; approved subject to audit.

Correspondence: A letter and pictures received from Bill Connelly; a letter received from Ann Jorgensen re books for sale. Two $100 donations were received; thank yous were sent. Received a poster from Arizona Historical Society.

Officer Reports:
President/Curator Louie Walters: Cleanup was on Saturday, 10/13/12. Thank you to Andy Kearney, Jose Messersmith, Jose’ Castillo, Mike Mason, Paulette & Louie Walters. Eight visitors came by that afternoon.

Museum open 25 days from 10/13, 10/19 – 11/12/12, four more days than last season; 183 visitors (135 last season). Museum open daily noon to 4 p.m. depending upon volunteers being available.

Volunteer Guides days as of 11/8/12:
  • Jose’ Castillo - 19
  • Andy Kearney - 11
  • Mike Mason - 3
  • Bill Rigdon - 1
  • Louie Walters - 25
Others: Margaret Lyster, not expected to return; Joe Messersmith, unable to assist; Jim Mitchell & Tom Reese, return in early December. President Louie contacted Petersen at Freeport McMahon regarding having the road graded to museum; however, the road grader isn’t in Ajo.

VicePresident: Mike Mason no report.

Committee Reports:
  1. Fund raising Harry Atwood donated DVD films.
  2. Brochures – purchased 750 brochures & 950 postcards (11 ½ cents each).
  3. Building committee – Mike Mason & Louie Walters put on rubberized paint for roof July 25 – 27.
  4. Jose’ Castillo presented museum with flag from Woodsmen of the World; Jose’ & Tom Reese will check into repairing/replacing swamp cooler.
  5. Drip system not working, so have to fill small pond with hose; no outdoor cleanup done.
Old Business: Phone votes for roof paint approved; yes votes: 7/16/12 1:00 pm Jose’ Castillo & Louie Walters; 7/18 8:00 pm Anna Parrish; 7/20/12 1:00 pm Bob & Dee Hightower, 1:15 pm Mike Mason; 1:30 pm Paulette Walters, 8:25 pm Andy Kearney; email from Tom Reese. 0 no votes.

New Business: Dues for 2013 are now due.

Next Board Meeting: Tuesday, January 8, 2013, at 6:00 p.m. at the Museum.

Announcements: Tom Reese announced that Connie Skousen had died & her memorial was November 11, 2012; a card will be sent to her husband, Stan. Ann Davis’ funeral is Saturday. Erma Linda Castillo died; a card will be sent to Jose’ Castillo.

Dee made a motion to adjourn; adjourned at 6:45 p.m.

Respectfully submitted,
Paulette Walters, Secretary